Apostille

APOSTILLE (If the country that issues the document IS a part of the Apostille Convention)

All documents coming from such a country have to be apostilled; which means:

  • If the document is issued by a private entity or an Institution that doesn´t have an officer´s signature registered with the Ministry of Foreign Affairs:

    1. the signature of the official has to be authenticated by a Notary Public certifying legal existence and validity of the entity, as well as the power the representative bears, and that these powers entitle him/her to sign commitments for the entity. 

    2. The Notary’s signature has to be authenticated by the County or Local Government Clerk.

    3. The County or Local Government Clerk has to be apostilled by the Ministry of Foreign Affairs in most countries. In most jurisdictions, the documents issued by government officials will only need to go to the Ministry of Foreign Affairs, or equivalent, because these institutions normally have some of their officials´ signatures registered with the Ministry or Secretary of State. It is important to ask whether the official, clerk or Notary have their signatures registered or not, and explain what you need the document for, so they will have it signed by the correct person.

  • If the document is issued by an officer that has their signature registered with the Ministry or Secretary of State, it goes directly to them;

  • Apostilled by the Ministry of Foreign Affairs, Secretary of State or similar (Ministry of Foreign Affairs in most countries) of the jurisdiction in which the document was issued.

APOSTILLE (If the country that issues the document IS a part of the Apostille Convention)

All documents coming from such a country have to be apostilled; which means:

  • If the document is issued by a private entity or an Institution that doesn´t have an officer´s signature registered with the Ministry of Foreign Affairs:

    1. the signature of the official has to be authenticated by a Notary Public certifying legal existence and validity of the entity, as well as the power the representative bears, and that these powers entitle him/her to sign commitments for the entity. 

    2. The Notary’s signature has to be authenticated by the County or Local Government Clerk.

    3. The County or Local Government Clerk has to be apostilled by the Ministry of Foreign Affairs in most countries. In most jurisdictions, the documents issued by government officials will only need to go to the Ministry of Foreign Affairs, or equivalent, because these institutions normally have some of their officials´ signatures registered with the Ministry or Secretary of State. It is important to ask whether the official, clerk or Notary have their signatures registered or not, and explain what you need the document for, so they will have it signed by the correct person.

  • If the document is issued by an officer that has their signature registered with the Ministry or Secretary of State, it goes directly to them;

  • Apostilled by the Ministry of Foreign Affairs, Secretary of State or similar (Ministry of Foreign Affairs in most countries) of the jurisdiction in which the document was issued.